1.
Mention the parts of a business letter! Explain them shortly!
A.
Date
The date is put at the top of the page for any
business communication. The date is a critical piece of information documenting
when the correspondence was sent. This is important for correspondence that may
be kept for future reference.
B.
Address
The address of the person receiving the
correspondence includes formal name, street address, city, state and zip code.
It is critical to double check the spelling of the person’s name. A misspelled
name is careless, unprofessional and can negatively impact the response to the
letter.
C.
Salutation
The salutation is the
formal way of addressing the person. Common salutations are Dear or To Whom It
May Concern. This should include taking the time to identify the person’s most
commonly used name. For example, if the person’s name is Iqbal, try to find out
if he goes by Iqbal, Bal or Bale. Some people have sensitivities to what name
is used in addressing them.
D.
Introduction
The first few sentences of a letter are
introductory in nature. The introduction section introduces the subject of the
letter. It is a summary in a sentence or two that explains what the goal of the
letter is. For example, “I am writing today to further explore a vendor
relationship with XYZ Corporation.
E.
Body of The Letter
The body of the letter is where the bulk of
information is shared. The body of the letter explains in detail all aspects of
what is being communicated. This would include detail of the information being
shared.
F.
Closing
The closing of the letter summarizes what the
letter was about and any next steps or action items. This section gives the
reader a heads up that the communication is coming to a close.
G.
Signarute
The signature section has a complementary
closing. Examples are Sincerely, Warmest Regards, Respectfully Yours, Very
Truly Yours, or Cordially Yours. Be sure to gauge the audience when selecting a
complementary closing. After the complementary closing, space is left for the
signature that goes above the typed name and title of the person sending the
letter.
2. Mention the style of a business letter!
Explain then shortly!
·
Block Style
When he was writing a
business letter, for example, a letter a request for work you must pay
attention to the format or style of letters and a typeface ( font ) used. The
format of a business letter most frequently used is the block style. Applying
this format all parts of a letter written flattened left with spaces between
lines single / of a sentence and spaced duple inter-intercity alinea or
paragraphs. The image on the latter part of this article is an example of a
business letter with the format of the block.
·
Full Block Style
Writing on full block
style: business letter usually located on flattened left as letter head, date,
inside address, subject, salutation, body of letter, complementary a close,
signature or as a whole of format letter being in a position flattened left.
·
Semi-Block Style
Semi-block Style: in a
format this text parallel left and all paragraphs in the letter is indented.
Format shape on this letter on letter head, date, complementary a close, and
signature being in a position flattened right. In the layout uneven right, but
can call flattened middle. Other parts on a letter as inside address, subject,
salutation, body of letter, and enclosure if have attachment letter, Being
flattened on the left.
·
This Format Indented
Style
On the first line at
the beginning of each paragraph starts with a few spaces from the left side,
the distance is usually 1 cm spacing. the writing inside the address and signature
section is done identity. The magnitude of the identity on each line is
directly proportional to the order line. For example the first line does not do
identity, on the second row done identity 0, 5 cm, in the third line is also
done identity 1 cm, etc. On the first line of every paragraph begins a few
spaces from the left side. Usually 1 cm spacing distance from the left border.
·
Simplifed Style Format
Simple shapes
(Simplified Style) is a form letter that is almost similar to the shape
Straight Full but only without any greeting and closing greeting. Usually this
letter goes to the people who were working at the company. Sometimes the simple
form of letter writing is very simple without regard neatness and regularity.
·
Hanging Style Format
Hanging Style is the
Format paragraph hang, or leaning more to the left. the form of this letter on letter
head, date, complementary close and signature are in the position of the Middle
letters. The other part on letters such as the inside address, salutation,
body, subject of letter are in the position of left-align. at the beginning of
the paragraph, paragraphs hanging is not spaced.
3. What
kinds of information that you can get from inquiry letter?
A product’s information such as:
a. Name
and type of product
b. Product’s specification
like type, quality, capacity etc.
c. Price
d. Discount
e. Payment
method
f. Shipping
method
g. A convenience that buyer
wish to have, such as guarantee etc.
4. Complete the sentences in
this letter. Use the word below!
|
· response
|
· enclose
|
· apply
|
· in
|
· curriculum vitae
|
|
· position
|
· graduated
|
· forward
|
· interview
|
· resource
|
Mikail Peter
Jl Malaka I
Jakarta 15670
Tel: 207 856 1199
March 1, 2012
Human (a) Resource Director
Kauffman
Equipment, Inc.
Shangrilla 112
Jakarta
Dear Sir/ Madam:
With reference to your advertisement (b)
In Today’s issues of Kompas, I would like to (c) Apply for the (d)
Position of an Administration staff in your firm. I herewith take
the liberty of tendering my application as
a candidate for the post you offered.
I am eighteen years old and have (e)
Graduated from senior High School. I have fair knowledge of office
administration and I can speak English as well. I also used to take computer
course so that I can use computer with accuracy and speed.
For you further information, I (f)
Enclosed a copy of my certificate, (g) Curriculum vitae
and a recent photograph.
I would be very grateful if you could give me
an opportunity of an (h) Interview I look (i)
Forward to having your (j) Response
Yours faithfully,
Mpeter
Mikail
Peter
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